Terms and Conditions
By authorizing the participant to attend Bot Camp programs, the parent/guardian agrees to the following terms and conditions:
1) Registration Information. The information we collect is confidential and used to aid our staff, the Camp Director and instructors in assessing crucial information regarding the participant. Please note that Bot Camp is committed to respecting the privacy of our members, their families, and our employees, by adhering to the privacy principles set forth in Schedule 1 of The Personal Information Protection and Electronic Documents Act. If all waivers are not signed prior to the start of camp, attendee may not be able to attend the course.
2) Participant Information. Upon registration, we ask that you provide us with any and all information regarding your participant that will help Bot Camp foster a positive experience at camp. We request the parent/guardian provide current information for least one emergency contact person. In addition, all participants must provide Bot Camp with a primary care physician’s name and contact information to attend the program. All information is kept confidential and is never shared or sold to a third party.
3) Participation. You agree to certify that the named participant/attendee is physically able to participate in all activities, including sports, games, computer instruction, and that you know of no restrictions, physical impairments, or any other factors, which in any manner may limit his/her participation in such a program. If participant should need to be restricted from any activity, you must inform Bot Camp with specifics. Further, you certify that, unless otherwise specified, the participant has permission to participate in all camp activities led by Bot Camp staff.
4) Medical Release. There are times when illness or accident may occur and immediate surgical or medical attention is necessary while participating in Bot Camp activities. This is your permission for the leader in charge, or designate, to make arrangements for qualified surgical or medical attention for your child/ward in the event of an emergency without necessity of your prior approval. You understand that you will be notified by the quickest means possible if this authority is exercised. Parent/guardian gives permission to Bot Camp to arrange necessary related emergency transportation for the participant/attendee. Parent/guardian agrees to release any medical or personal records necessary for insurance purposes. You acknowledge that you are responsible for medical expenses and related emergency transportation due to your son/daughter/ward’s illness or injury.
5) Medication Management. You also agree that no one at Bot Camp is authorized to give any participant over-the-counter medication without permission. In most cases, our camp personnel are not professional nurses or doctors, and have not been trained in medicine. Participants needing injections (insulin, hormones, etc.) will be required to self-administer their medication. Parents/guardians are asked to make Bot Camp aware of any known allergies, and if necessary, you are responsible for bringing an EpiPen to camp. You agree that it is the responsibility of all parents/guardians to retrieve their participant/attendee’s medication from the camp staff at the end of the session. All medication(s) that are left behind will be disposed of at the end of the session. Should Bot Camp dispose of any medication pursuant to this policy, Bot Camp will not be responsible for any damages or liabilities related in any way to such medication, including, but not limited to replacement cost of the medication and any damages resulting from participant’s failure to administer such medication.
6) Special Needs. Bot Camp is not a special needs camp; however, we will make every effort to accommodate special needs participants to the best of our abilities as long as the requests are made within a reasonable time and are within our standard policies. If your child/ward has special needs, please let us know how our camp can help the child/ward have the most positive experience possible. Our instructors have been trained to recognize and accommodate needs that do not require an outside facilitator. If your child/ward requires an outside facilitator in the classroom, a background check must be processed for that outside facilitator at your expense. You will allow at least (14) business days prior to the start of camp to process your request and perform the background check. Meals are not provided for the outside facilitator. The outside facilitator must be over age 18 and should not be the guardian or an immediate family member. It is crucial that parents/guardians provide us with all relevant information so that we can make sure that our staff are fully aware of any needs. Once the course begins, and your child is at Bot Camp and it proves to be not the most well suited program, all tuition and fees are non-refundable per our cancellation policy that applies to all students. You agree and acknowledge that upon observation of the participant at the Bot Camp program, if it is determined by the Camp Director that the program is not a suitable and/or productive environment for your participant, Bot Camp may dismiss the participant and no refund will be issued. Bot Camp will exhaust every opportunity for an excellent relationship with each and every participant, but in some rare cases Bot Camp may not be a compatible environment for every participant. If parent/guardian removes a special needs participant from the program, you will not be eligible for a refund.
7) Dismissal for Inappropriate Behaviour. Bot Camp has the right to dismiss any individuals if their actions or attitudes are deemed detrimental to the general atmosphere of the camp without prior warning and that there shall be no refunds issued for such dismissal. For example, participants may be dismissed for drug/alcohol/tobacco possession/use; viewing pornography or any inappropriate material on the internet; inappropriate language (swearing, using bad words, racial slurs); physical violence or threats of physical violence against other participant or Bot Camp staff; damage to facilities or Bot Camp equipment, stealing property of others; inappropriate use of equipment; sexual harassment of other participant/attendees or Bot Camp staff; internet hacking; or bullying. If use or possession of illegal substances or weapons is suspected, participant will be subject to search and seizure. If use or possession of illegal substances or weapons is found, participant will be dismissed from camp immediately. Participant/attendee (and therefore parent/guardian) is responsible for any personal items brought to and loaned at camp. Participant promises to respect all Bot Camp staff members and participants while treating the facilities and equipment with care.
8) Personal Devices. We do NOT require students to bring any devices to Bot Camp, though we do understand that parents would like to be able to communicate with their children. Should the participant bring a personal device to the program, please note: (a) personal devices may NOT be used during instructional times, unless the Instructor approves them; (b) we recommend that personal devices be stored in the participant’s backpack/bag; (c) cell phones/smart phones can be kept on hand but must be in silent mode during instruction; (d) Bot Camp does not facilitate internet access for non-Bot Camp devices; (e) viewing inappropriate content (including sexual content, inappropriate violence, racism, bullying, etc.) online will result in immediate dismissal from camp, without a refund; (f) any attempts at computer “hacking” will result in immediate dismissal from camp, without a refund. Local authorities will be contacted when warranted; and (g) Bot Camp is not responsible for any lost or stolen personal items.
9) Lost, Stolen or Damaged Property. Each participant is responsible for their personal property while at camp. Bot Camp is not responsible for any personal belongings lost or damaged by casualty, theft, etc. You agree to accept full responsibility, financially or otherwise, for the conduct of your participant—including damage to equipment or facilities. Bot Camp is not required or expected to protect its participant from theft or damage to property. You agree to not hold Bot Camp responsible for any lost, stolen, or damaged personal items brought to camp. If any theft of or damage to participant’s property should occur at camp, or in association with the camp, you agree that Bot Camp will not be held responsible.
10) Varying Age Ranges. Bot Camp offers programs designed for participant/attendee’s ages 10-14. You agree that by registering for a Bot Camp program that employs 18-year-old and older instructors, that your participant may interact with an instructor that is 18 years old or older.
11) Negligence. You understand that participation in Bot Camp is voluntary, and involves a certain degree of risk when participating in some camp activities. After carefully considering the risks involved, and having full confidence that reasonable precautions will be taken to ensure the safety and well-being of your (son/daughter/ward), you grant permission for your child/ward to become a participant/attendee of Bot Camp and participate fully in its activities. Bot Camp, its owners, agents, partners, facility providers, and employees are waived and released from liability for any injury or illness incurred while at camp, resulting from negligence. Further, you agree that there is risk of injury to the participant/attendee as a result of camp activities, and knowingly and voluntarily assume all risk of such injury.
12) Recreational Activities. You are aware that your son/daughter/ward may be participating in activities such as sports and that such activities contain inherent risks. You assume all risks and agree that Bot Camp, its owners, agents, partners, facility providers, and employees will not be held liable for damages or injuries associated with recreational activities, including any and all claims based on negligence. You agree that participant must report any and all injuries immediately to the Camp Director.
13) Participant Pick-Up. Participants are expected to be picked up prior to 6pm each day. No supervision will be provided past that time.
14) Tuition. Includes all supervision, classroom instruction, curriculum materials, and recreational activities. Instruction begins at approximately 9:00 AM and concludes at approximately 3:30 PM (Monday-Friday), excluding an hour for lunch and for recreational activities.
15) Cancellation, Payment & Refund Policy. All financial transactions are made and quoted in Canadian dollars plus applicable taxes. We have a strict refund policy due to the high costs of hardware, software and staff resources. No refunds will be issued for cancellation, early withdrawal or dismissal due to absences (for any reason including sickness), behavioral dismissals, power failures, weather, and unforeseeable events not within the control of Bot Camp or other acts of nature. If participants leave camp early for ANY reason, the tuition is NOT prorated and no refund will be issued, including partial refunds. A $25.00 returned check fee will be assessed for any checks returned. Bot Camp reserves the right to send any unpaid balances over 90 days to a collection agency.
16) Discounts. Discounts may not be combined with any other special being run at that time. All promotional and referral codes must be submitted at the time of registration. Bot Camp does not honor retroactive adjustments. The total discounts received cannot exceed the total cost of the products purchased.
17) Registration Confirmation. Following registration, the parent/guardian will receive a reservation confirmation. If registering via our online registration system, the parent/guardian will receive confirmation via the Web and email confirmation sent to the email address provided.
18) Registration Changes. No fee or penalty will be assessed for making changes prior to April 1. For any changes made after April 1, a $30.00 change fee applies.
19) No Assignment. Without the prior written consent from Bot Camp, parent/guardian will not assign any of its rights or obligations under this Agreement. Further, all rights and obligations contained herein will be binding on the parent/guardian respective heirs, executors, administrators, successors and permitted assigns.
20) Media Release. You hereby grant and authorize Bot Camp, its employees and agents to make use of, license or assign the use of the participant’s image, appearance, likeness, voice and/or photograph, and other reproductions of any of these, in still photographs, videos, publications, audio, sound recordings, web sites, electronic and other media (hereinafter all of which are included in the term “Material”) and to do so without mention of the participant’s name. You understand and agree that you are to receive no compensation of any kind, monetary or otherwise, on account of or arising from the production, publication, recording, rebroadcasting, or other use of such Material. Bot Camp will have complete ownership of the Material produced or published and shall have the exclusive right and license to make such use of that Material as it wishes.
21) Sessions Cancelled by Bot Camp. If a session is cancelled, you agree that you may enroll your son/daughter/ward in another session. If one is not available at the same campus at a time that is convenient for your participant/attendee, a refund will be issued for all monies paid to Bot Camp for the cancelled session. You agree that if Bot Camp is forced to close a session based on a recommendation by the local Public Health Unit (in the case of pandemic flu, etc.) or due to other acts of nature, no refunds will be issued. The tuition paid for the cancelled session can be applied to a tuition credit that can be used for a future session during that same season (as space permits) or will be carried over to the next season.
22) Changes to Service. Bot Camp may change these provisions without notice at any time, adding, deleting or amending terms of functions. On rare occasions, the software and hardware we use at camp may change without notice, and we will strive to find suitable software and hardware alternatives.
23) Further Assurances. Parent/guardian will provide such further assurances as Bot Camp may request from time to time with respect to any matter to which this agreement pertains, and will otherwise do or cause to be done all acts or things necessary to implement or carry into effect the terms and conditions of the agreement to their full extent.
24) Severability of Provisions. Should any part of this agreement be found invalid or not enforceable, then the remaining portion shall continue to be valid and in force. Any invalid or unenforceable provision will be deemed to be severed.
25) Governing Law. You agree that any dispute arising out of or relating to this agreement, your attendee’s participation at Bot Camp or otherwise arising between the parties, including, without limitation, will be governed by and construed in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada and any actions or proceedings arising in connection with this agreement shall be conducted in the courts of Toronto, Ontario, which will have exclusive jurisdiction over such proceedings.
26) Rights and Remedies Cumulative. The rights and remedies of Bot Camp under this Agreement are cumulative and are in addition to, and not in substitution for, any of its rights and remedies provided by law or in equity.